Board Meeting May 2023

CHAIR TO CALL MEETING TO ORDER

INTRODUCTION   

a) Land Acknowledgement and Opening Remarks   

ADMINISTRATION

a) Items for Consent – Removal of Items & Approval of items in consent agenda   
b) Approval of the Agenda – Additions/Alterations    
c) Minutes – Receive/approve draft minutes of Board meeting held March 22, 2023 [PDF Link]

REQUEST FOR INFORMATION

a) Vancouver Park Board
b) Vancouver School Board
c) CUPE Local 391
d) Friends of VPL
e) VPL Foundation

ITEM FOR DECISION    

a) 2022 Statement of Financial Information (SOFI) [PDF Link]
b) 2022 YE Summary - Reserve for Library Gifts and Grants [PDF Link]
c) Public Participation in Board Meetings Policy [PDF Link]

ITEM FOR INFORMATION

a) BCLTA Conference - Verbal

ITEMS FOR CONSENT

CRPD COMMITTEE

a) Draft Minutes - May 15, 2023 CRPD Committee Regular Meeting [PDF Link]
b) Strategic Plan Reporting – Q1 2023 [PDF Link]

GOVERNANCE COMMITTEE

c) Draft Minutes - May 17 2023 Governance Committee Regular Meeting [PDF Link]

SFHR COMMITTEE

d) Draft Minutes - May 17 2023 SFHR Committee Regular Meeting [PDF Link]
e) Review of External Audits and Evaluations [PDF Link]
f) Q1 2023 Quarterly Financial Operating Results [PDF Link]

CORRESPONDENCE

g) Mar 31/23 – Letter from Ministry of Municipal Affairs to Board Chair Kevin Lowe re: Public Library Grants Award [PDF Link]
h) May 15/23 - Letter from VPL Board Chair to Municipal Affairs re: 2023 Public Library Grants Award [PDF Link]

DISCUSSION OF ITEMS PULLED FROM CONSENT

NEW BUSINESS

ADJOURN: ESTIMATED AT 7:00 PM

THAT the Library Board will go into meeting which is closed to the public, pursuant to Section 7(o) of the Board Procedure Policy, to discuss matters related to paragraphs:

Section 7(o)(ix) Information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 (disclosure harmful to business interests of a third party) of the Freedom of Information and Protection of Privacy Act.
Section 7(o)(x)  Discussions respecting the development of a policy or the proposed provision of an activity, work or facility that are at their preliminary stages that, in the view of the Board, could reasonably be expected to harm the interests of the Library or the City of Vancouver if they were held in public.

VPL VISION, MISSION, AND VALUES

Vision Statement - An informed, engaged, and connected city.

Mission Statement - A free place for everyone to discover, create and share ideas and information.

Values

We value:
• diversity    
• access for all    
• intellectual freedom    
• learning and curiosity    
• patron-centred services    
• community-led planning    
• community partnerships
• innovation and creativity
• respectful spaces and communication
• staff development and collaboration
• effective use of resources
• sustainability

THAT the Library Board will go into meeting which is closed to the public, pursuant to Section 7(o) of the Board Procedure Policy, to discuss matters related to paragraphs:

Section 7(o)(ix) Information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 (disclosure harmful to business interests of a third party) of the Freedom of Information and Protection of Privacy Act.

Section 7(o)(x)  Discussions respecting the development of a policy or the proposed provision of an activity, work or facility that are at their preliminary stages that, in the view of the Board, could reasonably be expected to harm the interests of the Library or the City of Vancouver if they were held in public.

CHAIR TO CALL MEETING TO ORDER

ADMINISTRATION

a) Approval of the Agenda – Additions/Alterations
b) Minutes – Receive/approve draft minutes of Board in camera meeting held March 22, 2023

ITEM FOR DECISION

a) VPL Foundation Memorandum of Understanding

ITEMS FOR CONSENT

CRPD COMMITTEE

a) Draft Minutes - May 15, 2023 CRPD Committee In Camera Meeting
b) Branch Updates

NEW BUSINESS

May 24, 2023 Library Board Regular Meeting Minutes [Link]