Reservation Form

This application form will be sent to us electronically. It is NOT necessary to print the form and fax it to us. If you have not received a response from us after 48 hours, please call the Library Square Conference Centre office at 604-331-3823.

Steps to submit application electronically:

1. Complete the form

2. Fields marked with the red asterisk * must be filled in. The form cannot be sent without this information.

3. Review your information carefully. Missing information will slow down your application process

4. Click on "Submit your request" when you are satisfied the information is complete and correct.

A confirmation message will appear on screen when the Application has been sent.

If space is available, a Library Room Licence will be sent to you.

Statement of Agreement: *  I have read and agree to the Policy and Regulations.

Organisation Information

Organisation name:	*
Address
City
Province/State
Postal Code/ZIP
Contact Person	*
Contact (on-site)
Email Address	*
Business phone	*
Fax number
Alternate/Cell number
Registered Societies Number

Room(s) Requested

		Alice MacKay		Alma VanDusen		Peter Kaye
		Combined Alma VanDusen & Peter Kaye		The Moat		Level 3 Meeting Room VPL Staff Only
		Morris J. Wosk Boardroom		Board Breakout Room		Promenade: Info Tables
		Promenade: Trade Fair		Promenade: Function		Promenade: North End
		North Plaza

Event Details

Dates Requested	*
Time of Room Access	*
Time of Event Start
Time of Exit
Event Title
Estimate of Attendance
Is this event open to public?		yes			no
Will you be Charging or Soliciting Donations?		yes			no
Charge Amount (if any)
Type of Program
Serving Food or Drink		yes			no
What Food or Drink
Name of Caterer
Will Alcohol Be Served		yes			no
Music		yes			no
Dancing		yes			no

Room Design

Room Layout Style		Theatre	Chairs set in rows with aisles facing front.
		Classroom	Tables & chairs arranged for individual work surface.
		Hollow Square or Boardroom	Chairs set around a central table.
		Banquet	Round tables with up to 10 chairs each.
		Reception	Standing room with casual seating and tables as specified by client.
		Custom	Room configured according to client specification or drawing.
		Other notes:

		Number
Equipment (included in room cost)	Chairs
	Podium with Microphone
	Microphone with Table stand
	Microphone with Floor stand
	Tables - Rectangular (2'x6')
	Tables - Round (5' diameter)
	Stage (8ft.x 12ft.) Alice MacKay Room only
	Coat Racks with hangers
	Projection Screen

		Number	Cost
Equipment (at additional cost)	TV with DVD/VCR		$50.00
	Transparency Projector		$25.00
	Carousel Slide Projector		$25.00
	A/V Cart		$15.00
	Microphone - Cordless hand-held Alice MacKay Room only		$35.00
	Microphone - Lapel Alice MacKay Room only		$120.00
	Analog Telephone Line for Phone (no long distance); no phone provided		$30.00
	High-speed Internet Access (client provides own laptop)		$50.00
	WhiteBoard with markers		$20.00
	Flip Charts with paper and markers		$20.00
	Grand Piano ( 7ft Petrov ) Alice MacKay Room only		$200.00
	Portable Stereo/laptop amplification		$30.00

Please Note:

Changes can be made up to 48 hours prior to the event.

Changes requested on the day of the event, if possible, will carry a minimum $50.00 fee.

All equipment is subject to availability according to room usage at the time of booking, and all prices are subject to change without notice.