Delegations to Board Meetings

Delegations to Board Meetings
Date: 2007

A person or organization wishing to appear as a delegation shall satisfy the provisions of this section as set out below:

Board - Regular Delegations

A delegation wishing to appear before the Board shall advise the Executive Assistant by noon of the Wednesday in the week before the scheduled Board meeting. The request must stipulate the subject matter upon which the delegation wishes to speak.
The Executive Assistant shall notify a representative of the delegation at a time reasonably in advance of the date, time and place of the hearing.
The delegation appearance and the subject of the delegation will be included on the regular Board agenda and each delegation shall be limited to a maximum time of five [5] minutes to make a presentation unless otherwise determined by leave of the Chair.

Board - Late Delegations

Any person or organization who deems their interests to be affected by an item on a Board agenda who because of circumstances, could not give earlier notice, may request to appear as a delegation before the Board by submitting a written request to the Executive Assistant no later than twelve o'clock non on the Tuesday before the Board meeting.
The written request must stipulate the subject matter upon which the delegation wishes to speak and explain why the Board should consider this late delegation
The Executive Assistant will advise the Chair of the Board of the request and circulate the written request to Board members on table at the Board meetings.
The Board chair will determine if the delegation will be heard at the Board meeting.
The delegation shall provide sufficient written copies of their submission for distribution to the Board at the time they are heard.

To make a request to appear at a VPL Board or Committee meeting, please contact: